£4,250
Across 62 active students
Interactive preview: sample data only. Try the filters, bank matching and reminder actions.
£3,680
86.6% of expected payments
£570
8 students require follow-up
£250
3 bank transactions to review
Expected vs received
Last six payment weeks
ExpectedReceived
Payment status
Current payment period
86.6%collected
Paid48
Due shortly6
Overdue5
Part-paid3
Students requiring attention
Due, overdue or awaiting confirmation
| Student | Class | Expected | Received | Due date | Status | Action |
|---|
6
First class at 09:30
54
Across all classes
31
57% arrived
£185
7 students to remind
Reception register
Saturday classes · arrivals and payment status
| Student | Class | Start | Attendance | Fee | Payment | Reception action |
|---|---|---|---|---|---|---|
AR Aisha RahmanS Rahman | A-level Chemistry | 10:00 | Expected | £20 | Unpaid | |
SW Sophia WilliamsJ Williams | A-level Chemistry | 10:00 | Present | £20 | Paid | No action needed |
DO Daniel OkaforC Okafor | GCSE Science | 11:30 | Expected | £15 | Due | |
LA Layla AhmedM Ahmed | 11+ English | 13:00 | Expected | £15 | Bank matched |
Course and price catalogue
Set each course up once and reuse it for every enrolment
| Course | Tutor | Schedule | Delivery | Standard fee | Frequency | Status |
|---|---|---|---|---|---|---|
| A-level Chemistry | Mr Ahmed | Saturday · 10:00 | Centre | £20 | Per session | Active |
| A-level Maths | Ms Khan | Wednesday · 18:00 | Centre + online | £20 | Per session | Active |
| GCSE Science | Mr Patel | Saturday · 11:30 | Centre | £15 | Per session | Active |
| 11+ English | Mrs Begum | Saturday · 13:00 | Centre | £15 | Per session | Active |
| Chemistry Easter Crash Course | Mr Ahmed | 6–10 April | Online | £175 | One-off | Booking |
⌕
| Student | Parent / payer | Class | Fee plan | Next due | Balance |
|---|
⌕
| Student | Class | Period | Expected | Received | Method | Status |
|---|
Bank transaction matching
Upload a CSV and review suggested student matches
Drop a bank CSV here
The system compares the transaction date, reference and amount with open student fees.
Matching rules
What the system compares
Payment reference
PrimaryParent or student name and saved reference
Expected amount
SupportingWeekly or monthly agreed fee
Payment timing
SupportingNearest open fee period
Reminders ready for review
Nothing is sent without administrator approval
Reminder approach
Polite, clear and proportionate
Due today
GentleFriendly payment reminder
7+ days overdue
Follow-upRequest payment or contact
Arrangement recorded
ProtectedNo reminder generated
£17,000
62 active students
£15,840
93.2% collected
£910
12 open items
2.8
Down from 4.1 days
Weekly owner summary
Generated automatically
Week commencing 26 October
£4,250 was expected and £3,680 has been received. Eight student accounts require attention, including five overdue and three part-paid. Three bank payments worth £250 remain unmatched. Four reminder messages are ready for review.
£4,250 was expected and £3,680 has been received. Eight student accounts require attention, including five overdue and three part-paid. Three bank payments worth £250 remain unmatched. Four reminder messages are ready for review.
Payment rules
Control when fees become due and overdue
Parent reminders
Set the centre's normal communication routine
Staff access
Give each team member only the access needed for their role
Owner
Full access to settings, reports and payment records.
Administrator
Manages students, courses, reminders and payment matching.
Reception
Views today's register and records attendance or cash payments.
A simple weekly routine
Set each course up once, enrol the student, then let Fee Desk create the charges and prepare reminders. Reception only deals with exceptions and cash collected on the day.
Create courses and prices
The administrator records the course, tutor, schedule, location and standard weekly or monthly price. This becomes the centre's reusable course catalogue.
Enrol each student
Add the student and parent contact details, then select their course. The normal price and timetable are applied automatically; authorised staff can record a discount.
Charges are prepared
Before each class, the system creates the expected fee and shows it on the class register. No weekly spreadsheet or manual calculation is required.
Parents are reminded
A scheduled email or SMS is sent a few days before class with the amount, lesson details, bank reference and card-payment link.
Reception signs students in
On arrival, reception sees Paid, Due or Part-paid. They can give a verbal reminder and record cash immediately, including the staff member who received it.
Owner reviews exceptions
Bank transfers are matched, uncertain payments are reviewed and overdue reminders are approved. The weekly report shows expected, collected and outstanding fees.
Administrator
Maintains courses, prices, student records and reminder settings.
Reception
Signs students in, checks payment status and records cash.
Owner
Reviews unmatched transfers, overdue fees and weekly performance.